Purchase Voucher: Additional Cost of Purchase on Stock Items in TallyPrime (Voucher Mode)

In TallyPrime, you can use the Purchase Voucher in Voucher Mode to record the purchase of stock items and allocate additional costs such as freight, taxes, or other charges.

This ensures accurate inventory valuation by including the additional costs in the item’s landed cost.

---

1. Benefits of Recording Additional Costs in Voucher Mode in TallyPrime

1. Accurate Inventory Valuation: Ensures that stock items reflect their true cost.
2. Simplified Tracking: Captures all costs in a single voucher.
3. Compliance: Provides detailed cost allocation for auditing and accounting standards.

---

2. Steps to Record a Purchase Voucher with Additional Costs in Voucher Mode in TallyPrime

Step 1: Enable Relevant Features

1. Navigate to Gateway of Tally → F11: Features → Inventory Features.
2. Enable the option Track Additional Costs of Purchase.

Step 2: Access Purchase Voucher in Voucher Mode

1. Go to Gateway of Tally → Vouchers → F9: Purchase.
2. Switch to Voucher Mode (use Ctrl+H if not already in Voucher Mode).

Step 3: Enter Purchase Details

1. Select the Supplier Ledger from whom the purchase was made.
2. Specify Purchase Ledger for the accounting entry.
3. Enter stock item details:
   • Stock Item Name: Select the item being purchased.
   • Quantity: Enter the quantity purchased.
   • Rate: Provide the rate per unit.
   • Amount: Tally calculates the total value.

Step 4: Allocate Additional Costs

1. After entering the stock details, move to the additional cost section.
2. Enter:
   • Freight Charges
   • Customs Duty
   • Insurance Costs, etc.
3. Allocate costs to stock items:
   • Proportional Allocation: Automatically distributes based on the item value.
   • Manual Allocation: Allows assigning specific amounts to individual items.

Step 5: Save the Voucher

1. Review the entries for accuracy.
2. Save the voucher using Ctrl+A.

---

3. Example: Recording a Purchase Voucher with Additional Costs in Voucher Mode in TallyPrime

Scenario:
ABC Corp purchases 50 units of “Laptop” at ₹40,000 each from XYZ Traders. Additional costs include ₹2,000 for freight and ₹1,000 for insurance.

---

1. Recording Steps:

Open Purchase Voucher:

• Supplier Ledger: XYZ Traders.
• Purchase Ledger: Purchases.

2. Enter Stock Details:

• Stock Item: Laptop.
• Quantity: 50 units.
• Rate: ₹40,000.
• Total Amount: ₹20,00,000.

3. Allocate Additional Costs:

• Freight: ₹2,000.
• Insurance: ₹1,000.
• Proportional allocation divides ₹3,000 (₹2,000 + ₹1,000) across 50 units:
  • Additional Cost per Unit = ₹60.
• Total Landed Cost per Laptop = ₹40,000 + ₹60 = ₹40,060.

Save the Voucher.

---

4. View Updated Cost in Reports in TallyPrime

1. Navigate to Gateway of Tally → Stock Summary.
2. Select the Laptop item to view its updated landed cost.

---

5. Conclusion

Using Voucher Mode in TallyPrime to record purchases with additional costs ensures accurate inventory valuation and simplifies cost tracking.

This feature benefits businesses by providing clear insights into true product costs, enhancing decision-making related to pricing and profitability.