Pre-Closing Purchase Orders from Reports in TallyPrime: 3 Steps

1. Understanding Pre-Closure from Reports in TallyPrime

Pre-closing a purchase order means marking it as completed before the actual receipt of goods.

This is useful in scenarios where:

• Partial Shipments: Only a portion of the order has been received.
• Order Cancellation: The entire order is canceled.
• Order Modification: The order quantity or specifications have changed.

2. Steps to Pre-Close a Purchase Order from the Purchase Order Book in TallyPrime:

1. Go to Purchase Order Book:

Gateway of Tally > Reports > Purchase Order Book.

2. Select the Purchase Order:

Identify the purchase order you want to pre-close.

3. Pre-Close the Order:

You can pre-close the entire order or a specific quantity.

1. To pre-close the entire order:

Right-click on the selected purchase order and choose “Pre-Close Order”.

2. To pre-close a specific quantity:

• Open the purchase order in detail mode.
• In the “Pre-Close Qty” column, enter the quantity to be pre-closed.
• Save the changes.

3. Example of Pre-Closing Purchase Orders from Reports in TallyPrime:

Suppose you placed a purchase order for 100 units of a product.

However, due to various reasons, only 80 units were received.

You can pre-close the remaining 20 units as follows:

1. Open the Purchase Order Book:

Go to Gateway of Tally > Reports > Purchase Order Book.

2. Select the Purchase Order:

Locate the purchase order for 100 units.

3. Pre-Close the Remaining Quantity:

• Open the purchase order in detail mode.
• In the “Pre-Close Qty” column, enter “20”.
• Save the changes.

This will mark 20 units of the purchase order as pre-closed, indicating that they will not be received.

4. Key Points while Pre-Closing Purchase Orders from Reports in TallyPrime:

• Pre-Closure Reason: You may want to add a note or reason for pre-closing the order.
• Inventory Adjustments: If necessary, adjust your inventory records to reflect the pre-closed quantity.
• Financial Impact: Pre-closing an order may impact your financial statements, especially if it involves cost adjustments or revenue recognition.
• Reconciliation: Regularly reconcile your purchase orders with actual receipts to ensure accuracy.

By effectively using the pre-closure feature in TallyPrime, you can maintain accurate records, improve inventory management, and make informed business decisions.