Material Out Voucher (Transfer of Finished Goods) in TallyPrime

In TallyPrime, the Material Out voucher type (with a focus on “Transfer”) serves a vital purpose in recording the movement of finished goods out of your company’s stock.

This scenario typically applies to internal transfers of finished products between your godowns (warehouses).

1. Key Use Case:

1. Internal Transfers:

Moving finished goods from one godown to another within your organization for distribution, storage, or other logistical purposes.

2. Creating a Material Out Voucher (Transfer of Finished Goods) in TallyPrime:

1. Gateway of Tally (Alt+F12): Launch TallyPrime and navigate to the Gateway of Tally menu.
2. Create Voucher (Alt+F7): Select “Create Voucher.”
3. Material Out (Optional): You might see “Material Out” directly listed under “Create Voucher.” If not, proceed to step 4.
4. Other Vouchers (F10): Press F10 (Other Vouchers) and choose “Material Out” from the voucher type list.

3. Entering Transfer Details in TallyPrime using Material Out Voucher:

The Material Out voucher screen will have various sections to fill in:

• Party: In this case, select the receiving godown account within your company. You won’t typically choose an external party for finished goods transfers.
• Stock Items: Choose the specific finished goods items being transferred.
• Stock Item Allocation (Optional): If using batches, specify the batch(es) of finished goods being transferred for each stock item.
• Quantity: Enter the quantity of each finished good item being transferred.
• Rate (Optional): The rate might be informational for valuation purposes within your inventory. It wouldn’t typically reflect a sales price in this scenario.

4. Saving the Voucher:

• Once you’ve entered the necessary details, designate the “Destination Godown” at the bottom of the voucher screen. This specifies the receiving godown for the transferred finished goods.
• Press Ctrl+S (Save) to create the Material Out voucher, recording the internal transfer of finished products.

5. Example (Finished Goods Transfer): Using Material Out Voucher

You want to move 50 units of “T-Shirts” (finished goods) from your “Production Godown” to your “Main Warehouse” for distribution.

1. Navigate to Gateway > Create Voucher > Material Out (or Other Vouchers > Material Out).
2. Select the receiving godown account associated with your “Main Warehouse” from the “Party” list.
3. Choose “T-Shirts” as the stock item.
4. Enter “50” in the quantity field.
5. (Optional) If using batches, allocate the quantity to specific batches in the “Stock Item Allocation” section.
6. At the bottom of the voucher, choose “Main Warehouse” as the “Destination Godown.”
7. Press Ctrl+S to save the Material Out voucher, recording the transfer of finished goods between godowns.

6. Additional Considerations:

• Material Out vouchers for transfers won’t involve taxes or sales-related details since they represent internal movements within your company.
• You can use multiple debit and credit entries within a Material Out voucher for complex scenarios (consult your accountant if needed).
• Material Out vouchers can be integrated with inventory reports to track overall stock movement and maintain accurate product location data.

By effectively utilizing the Material Out voucher for transfers in TallyPrime, you streamline internal logistics, maintain accurate finished goods inventory levels across your godowns, and enhance stock management efficiency.