If your business generates a large number of invoices daily, creating e-Invoices one by one can be time-consuming.
Thankfully, TallyPrime allows you to generate e-Invoices in bulk using the IRP (Invoice Registration Portal) integration.
This feature makes your process faster, easier, and fully compliant with GST laws.
Let’s understand how to generate bulk IRNs (Invoice Reference Numbers) in TallyPrime, with step-by-step instructions and examples.
1. What is Bulk IRN Generation in TallyPrime?
Bulk IRN generation means creating e-Invoices for multiple sales vouchers at once, instead of doing it manually for each invoice.
This is especially useful for:
- Wholesalers
- Manufacturers
- E-commerce suppliers
- Any business creating multiple B2B invoices daily
2. Example Scenario: Generate Bulk IRN/e-Invoice in TallyPrime
Let’s say:
- Your company: Shree Electronics Pvt. Ltd.
- Location: Mumbai
- Number of B2B sales invoices today: 25
- Each invoice is above ₹10,000 and requires e-Invoicing
- You use TallyPrime with IRP integration
Instead of generating IRNs one by one, you can generate IRNs for all 25 invoices at once using the bulk process.
3. Step-by-Step: Generate Bulk IRNs in TallyPrime
1. Ensure e-Invoicing is Enabled
Go to:
F11 > F3: Statutory & Taxation
Enable:
- GST: Yes
- e-Invoicing: Yes
- Set up your e-Invoice parameters (username, password, API mode)
Make sure:
- Company GSTIN is entered
- e-Invoice applicability date is set correctly
2. Create All Invoices
As usual, create your Sales vouchers for the day.
Ensure that each:
- Has a valid party GSTIN
- Has the correct HSN/SAC
- Uses applicable tax rates
- Is marked as a Taxable B2B transaction
Tally will automatically prepare these for IRN generation.
3. Go to e-Invoice Report Section
Now go to:
Gateway of Tally > Display More Reports > Statutory Reports > GST > e-Invoice > e-Invoice Report
Here, you will see all invoices categorized as:
- Pending
- Exported
- Acknowledged
- Cancelled
Focus on the Pending section.
4. Select Invoices for Bulk IRN Generation
In the Pending tab:
- Press Spacebar to select multiple invoices
- Or press Ctrl+A to select all invoices
Then press Alt+Z > Send for e-Invoicing
TallyPrime will now:
- Send invoice data in real-time to the IRP
- Validate all details
- Receive back the:
- IRN (Invoice Reference Number)
- Acknowledgement Number
- Signed Invoice
- QR Code
5. Check the Acknowledged Invoices
Go to the Acknowledged tab to verify:
- Invoice status: Accepted
- IRN: Displayed
- QR Code: Available for print
- Acknowledgement Number: Visible
These invoices are now successfully e-Invoiced.
6. Print Invoices with QR Code in Bulk
You can now print invoices in bulk as well:
- Go to Gateway of Tally > Print > Sales Invoices
- Select multiple invoices
- The IRN, QR Code, and Ack. Number will appear on each printed invoice
4. Key Benefits of Bulk IRN Generation in TallyPrime
- Saves time and manual effort
- Avoids errors and duplication
- Complies with GST e-Invoicing law
- Handles high volume invoice generation smoothly
5. Troubleshooting Common Errors while Generating Bulk IRN/e-Invoice in TallyPrime
| Error | Reason | Fix |
|---|---|---|
| Missing GSTIN | Party GSTIN not entered | Edit party ledger and enter GSTIN |
| Invalid HSN | Wrong HSN or missing | Check item ledger and assign correct HSN |
| IRP Rejection | Data format issue | Use Tally’s error report to identify and correct |
6. Summary
Generating bulk IRNs in TallyPrime is a must for businesses dealing with many B2B invoices.
Here’s the process in short:
- Enable e-Invoice in F11 settings
- Create invoices with proper GST and HSN details
- Open e-Invoice report
- Select invoices under Pending
- Send for IRN generation in bulk
- Print acknowledged invoices with QR code
This bulk method streamlines your GST compliance, avoids delays, and keeps your operations efficient.
Let me know if you want a downloadable checklist or demo data file for testing.
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