Edit Log for Transactions & Masters in TallyPrime: 2 Examples

1. How to Use the Edit Log Report for Transactions and Masters in TallyPrime?

TallyPrime’s Edit Log Report is a powerful feature that helps track changes made to transactions and masters.

This is especially beneficial for auditing purposes, compliance, and ensuring data integrity.

It captures details like the creation, alteration, or deletion of entries, along with user details and timestamps.

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2. Benefits of Using Edit Log Report in TallyPrime

1. Enhanced Data Transparency: Provides visibility into all modifications.
2. Improved Compliance: Meets statutory requirements for audit trails.
3. Accountability: Identifies who made specific changes and when.
4. Error Tracking: Quickly identifies discrepancies and errors.

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3. Steps to Use the Edit Log Report in TallyPrime

Step 1: Enable the Edit Log Feature

1. Go to Gateway of Tally → F11: Features → Enable Edit Log.
2. Set it to Yes to activate the feature.

Step 2: Access the Edit Log Report

1. Navigate to Display More Reports → Edit Log Reports.
2. Choose between:
   • Transactions Edit Log: For modifications to vouchers.
   • Masters Edit Log: For changes in ledger, stock item, and other master data.

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4. Analyzing Transactions Edit Log in TallyPrime

The Transactions Edit Log allows you to view:

• The original entry.
• Alterations made (if any).
• The user who made changes and their timestamp.

1. Example:

Scenario: A sales voucher is created, modified, and later deleted.

1. Create a Sales Voucher:
   • Party Name: XYZ Traders.
   • Items: 10 units of “Laptop” at ₹40,000 each.
   • Save the voucher.
2. Modify the Voucher:
   • Change the quantity to 12 units.
   • Save the modified voucher.
3. Delete the Voucher:
   • Navigate to the voucher and delete it.
4. View Edit Log:
   • Open Transactions Edit Log and select the sales voucher.
   • View the log showing:
     • Initial entry details.
     • Modification details (change in quantity from 10 to 12).
     • Deletion record with a timestamp.

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5. Analyzing Masters Edit Log in TallyPrime

The Masters Edit Log tracks changes to master records like ledgers or stock items.

1. Example:

Scenario: A stock item’s price is updated.

1. Create a Stock Item:
   • Name: Laptop.
   • Standard Price: ₹35,000.
   • Save the stock item.
2. Modify the Stock Item:
   • Update the Standard Price to ₹38,000.
   • Save the changes.
3. View Edit Log:
   • Open Masters Edit Log and select the “Laptop” stock item.
   • Review changes, showing:
     • Initial Standard Price: ₹35,000.
     • Modified Standard Price: ₹38,000.
     • Timestamp and user details.

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6. Additional Features in Edit Log Reports in TallyPrime

1. Filters and Sorting:

• Apply filters to focus on specific dates, users, or types of changes.
• Sort by timestamps or modification type.

2. Export and Print Logs:

• Export the edit log for sharing or record-keeping.
• Print logs for physical records during audits.

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7. Conclusion

The Edit Log Report in TallyPrime provides a robust mechanism to monitor and audit changes to transactions and masters.

By enabling transparency and accountability, this feature enhances business operations and ensures compliance with statutory requirements.

Whether you’re addressing client inquiries, tracking errors, or preparing for audits, the Edit Log Report is an invaluable tool for maintaining financial accuracy and trustworthiness.