e-Invoices for Exports in TallyPrime: 6 Steps + Example

If your business exports goods or services, and you fall under the e-Invoicing turnover limit, you must generate e-Invoices for export transactions as well.

TallyPrime makes this process smooth by allowing you to generate e-Invoices for exports and send them to the IRP (Invoice Registration Portal), just like for domestic B2B invoices.

Let’s go step-by-step with an example.

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1. What is an e-Invoice for Export in TallyPrime?

An e-Invoice for exports is just like a normal B2B e-Invoice, but it is issued to a party outside India.

Key differences:

• Buyer does not have a GSTIN
• Place of supply is Outside India
• Tax is either with IGST or under LUT/Bond (without tax)

Even though the buyer is not in India, the invoice must still go to the IRP and receive an IRN (Invoice Reference Number) + QR code if your turnover exceeds the e-Invoice limit.

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2. Example Scenario of e-Invoices for Exports in TallyPrime:

Let’s say:

• Your company: Shah Exports Pvt. Ltd., located in Gujarat
• Buyer: GlobalTech Ltd., located in the USA
• Product: Machinery worth ₹5,00,000
• Export with IGST (taxable export)

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3. Step-by-Step: Create Export e-Invoice in TallyPrime

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Step 1: Enable e-Invoicing and GST in TallyPrime

1. Go to: F11 > F3: Statutory & Taxation
2. Enable:
   • GST: Yes
   • Set/Alter GST details: Yes
     • Enter state, GSTIN, applicable tax rates
   • e-Invoicing: Yes

Also enter your IRP credentials if not already set up.

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Step 2: Create Ledger for the Foreign Party

1. Gateway of Tally > Accounts Info > Ledgers > Create
2. Name: GlobalTech Ltd.
3. Under: Sundry Debtors
4. Maintain balances: Yes
5. GST Registration Type: Overseas
6. Country: Select USA or any other
7. Currency: US Dollars (USD) if applicable

Save the ledger.

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Step 3: Create the Sales Ledger (Export)

1. Name: Export Sales
2. Under: Sales Accounts
3. GST Applicable: Yes
4. Type of Supply: Exports
5. Nature of Transaction:
   • Export with Payment of Tax – if you’re paying IGST
   • Export under Bond/LUT – if you’re not paying IGST

Save.

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Step 4: Create the Item and Tax Ledgers

• Create an item like “Industrial Machinery” with applicable HSN and GST rate.
• Create a tax ledger:
  • Name: IGST 18%
  • Type: IGST
  • %: 18%

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Step 5: Create a Sales Invoice for Export

1. Go to: Gateway of Tally > Vouchers > F8 (Sales)
2. Select:
   • Party: GlobalTech Ltd.
   • Sales Ledger: Export Sales
3. Fill:
   • Item: Industrial Machinery – 1 Qty @ ₹5,00,000
   • IGST 18%: ₹90,000

Total Invoice Value: ₹5,90,000

Tally will ask:

Do you want to generate e-Invoice?

Select Yes.

Tally will then:

• Upload data to the IRP
• Generate the IRN
• Receive and attach the QR Code, Ack No., and Ack Date

You’ll see a message confirming IRN generation.

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Step 6: Print the Export e-Invoice with IRN and QR Code

1. Open the invoice from the Day Book
2. Press Alt + P to print
3. Enable QR Code via F12: Configure
4. Print and share with your foreign buyer (digitally or physically)

This is a valid e-Invoice with IRN, suitable for customs and GST audit.

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4. Export Without Payment of Tax (Under LUT/Bond) in TallyPrime?

If you are not paying IGST on export:

• Set the Sales Ledger’s Nature of Transaction to Export under Bond/LUT
• Do not add any tax ledger
• Invoice value = ₹5,00,000 only
• Generate IRN the same way

Tally handles the export under LUT/Bond seamlessly without tax.

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5. View Export e-Invoices in TallyPrime

Go to:
Gateway of Tally > Display More Reports > Statutory Reports > GST > e-Invoice Report

In the Uploaded tab, you will find:

• Export invoices for which IRN is generated
• QR code and all relevant info

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6. Important Notes: e-Invoices for Exports in TallyPrime

Requirement	Details
IRN Mandatory	For exports if your turnover crosses e-Invoice threshold
GSTIN of Buyer	Not required for export buyers
Place of Supply	Must be Outside India
Currency	Can be in INR or Foreign currency (like USD)
Tax	IGST or NIL (LUT)

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7. Final Words

Generating e-Invoices for exports in TallyPrime is fast and accurate once you set it up properly.

Whether you’re exporting goods or services, Tally handles both with tax and under LUT cases smoothly.

Always ensure your party master, sales ledger, and item masters are filled correctly.

That way, e-Invoicing becomes a one-click task—and your export invoices remain fully compliant with GST law.

Let me know if you want a sample invoice format or help with setting up LUT exports.