If you’re a logistics or courier company offering services like mail transport or goods movement within India, and your turnover crosses the e-Invoicing threshold, then generating e-Invoices becomes mandatory.
In this post, we’ll understand how to create e-Invoices in TallyPrime for transportation services under HSN codes 9965 and 9968.
We’ll go step-by-step with practical examples.
1. Understanding the Service & HSN Codes in TallyPrime
Transportation services fall under these HSN codes:
- 9965 – Goods Transport Services (by road, rail, air, etc.)
- 9968 – Postal and Courier Services
If you’re transporting goods within India, and issuing a B2B invoice, then you need to generate an IRN (Invoice Reference Number) from the Invoice Registration Portal (IRP).
2. Example Scenario: e-Invoice for Transportation Services by Mail/Courier Inside India in TallyPrime
- Business: QuickShip Logistics Pvt. Ltd.
- Location: Delhi
- Client: ABC Enterprises, Bengaluru
- Service: Courier service for shipment
- Value: ₹25,000
- HSN Code: 9968
- Tax: IGST 18%
- Turnover > ₹5 crore (hence, e-Invoice applicable)
3. e-Invoice for Transportation Services: Step-by-Step in TallyPrime
1. Enable GST & e-Invoicing
Go to:
- F11 > F3: Statutory & Taxation
- Enable:
- GST: Yes
- e-Invoicing: Yes
Set the e-Invoice applicable from the date you are required to comply.
2. Create Service Ledger for Courier/Transport
- Name: Courier/Transport Services
- Under: Sales Accounts
- HSN/SAC: 9968 (for courier), 9965 (for transport)
- Taxability: Applicable
- GST Rate: 18% (you can change based on your case)
Note: HSN code and rate are important for e-Invoice compliance.
3. Create GST Ledgers
If not already created, make these:
- IGST @ 18%
- Under: Duties & Taxes
- Type: GST
- Tax Type: IGST
- Percentage: 18%
Or CGST + SGST @ 9% each for intrastate billing.
4. Create Party Ledger
- Name: ABC Enterprises
- Under: Sundry Debtors
- GSTIN: Enter correct GSTIN
- State: Karnataka (different from your location, Delhi)
This is important to ensure Tally applies IGST correctly.
5. Create the Sales Invoice
Go to:
Gateway of Tally > Vouchers > F8: Sales
Enter:
- Party Name: ABC Enterprises
- Ledger: Courier/Transport Services
- Amount: ₹25,000
- GST: Tally will auto-calculate IGST @ 18% = ₹4,500
- Total: ₹29,500
6. Generate e-Invoice (IRN)
After saving the invoice, Tally will prompt:
“Do you want to generate e-Invoice?”
Choose Yes
- Tally sends the details to the IRP portal
- Receives back:
- IRN (Invoice Reference Number)
- Acknowledgement Number
- QR Code
All of these will be printed on the invoice as per GST rules.
7. Print e-Invoice
Go to the saved invoice > Press Alt + P > Print
You’ll see:
- QR Code on top right
- IRN and Ack No. below invoice details
- All data needed for compliance is shown
4. Handling Special Cases: e-Invoice for Transportation Services in TallyPrime
1. If GST is Exempt for Transportation…
In some cases (like GTA under reverse charge), GST may not apply.
- Create ledger as exempted
- Do not select GST rate
- Select exempted nature of transaction
- No IRN will be generated since e-Invoicing is not required for exempt supplies
5. Important Notes: e-Invoice for Transportation Services by Mail/Courier Inside India in TallyPrime
- HSN 9965 is for goods transport services
- HSN 9968 is for courier/mail services
- You must specify HSN code, GST rate, and nature of service accurately
- Make sure the party GSTIN and state are correctly entered
- Use Export e-Invoice Reports in Tally to track invoices uploaded to IRP
6. Conclusion
TallyPrime simplifies e-Invoicing for courier and transport businesses.
If you:
- Cross the e-Invoice threshold
- Provide B2B courier/transport services
Then generating IRN and QR code is just a few clicks away.
Always:
- Configure GST and e-Invoice settings properly
- Use correct HSN codes (9965 or 9968)
- Ensure party details are accurate
This ensures compliance and avoids penalties.
Let me know if you’d like sample entries or downloadable invoice formats for courier services.
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